Room, equipment and employee scheduling
Scheduling is simplified with the side-by-side services layout, making it
possible to see available times and current entries and conflicts at a glance.
The scheduler is divided into service columns. Services are essentially
bookable items such as edit suites, board rooms, work shops etc. which can
be grouped and viewed by category.
Jobs are colour-coded by user defined status types and conflicts.
Receive notifications of conflicts on booking positions, employees and
Conflicts are automatically checked when jobs are created as well as when
resources are linked to, or removed from jobs
SpectraSched remembers services, staff, and equipment preferred by clients
so that these items can be easily linked when new bookings are created.
Once a job has been created
simply click on the finance section
and see costing information for the
job or the entire project. Print
quotations, or click on the
'Generate Invoice' button to
generate and print an invoice for
the job. Invoices can be generated
for individual jobs, or per client, or
All figures are calculated
automatically taking into account
time worked, overtime rates,
special rates for clients, discounts
etc. Items in the database can be
configured with hourly rates, after
hour rates, discounts, whether or
not to be included on invoices, etc.
Email notification of schedules and schedule changes
Click on the 'Send Email' button to notify employees as well as clients of new bookings and schedule changes. Emails
are template based and can be defined for all status types.
Protect your data by allowing different
users access to different sections and
Users can be added to pre-defined
permission groups which make adding
new users a breeze
Override invoice values
Make cost changes to the currently selected invoice without affecting database cost values by
using the override features on the Invoice tab.
Cost, quantity and discount can be manually altered for each line item.
Customizable reports on all items
Generate detailed reports on all items. Reports can be generated for any combination of up to seven fields per item. Since all items including
employees are linked to jobs, reports on hours worked by employees or equipment usage can easily be generated. Reports can be exported for
Link multiple items to jobs
Once a job has been created, additional items from the user defined
database can easily be added - or removed - by simply selecting the
appropriate item tab.
Items defined in the main database can be selected or, if an item
is not available in the database, a ‘once-off’ item can be easily
created and linked to the job.
New items can at any time be created or removed from the
database for future usage.